AI Scheduling Agent for Staffing & Care Agencies
AI Scheduling that Fills Shifts, Updates and Appointments
Voice + SMS. 24/7. No missed moments.
The Scheduling Agent talks to clients and caregivers, reaches out, confirms availability, and fills shifts in real time… so coverage happens without the back-and-forth.
Connects to Your System. No Migration.
Our agent will ring you in about 15–30 seconds.
Get Shifts
Filled Quickly,
Without Chasing Availability
Get Reference Checks
Without the Back-and-forth
No more gaps. Less manual coordination.
More reliable coverage.
- Notifies the right candidates instantly.
- Offers shifts and captures availability.
- Intelligently handles responses.
- Follows up until the shift is filled.
What Actually Fills Shifts
Al doesn’t just notify people.
It manages the entire outreach process until someone accepts.
Finds the
Best Matches
Instantly identifies qualified
caregivers based on your
rules and availability.
Starts the
Conversation.
Calls, texts, and sends push notifications automatically, while answering common questions.
Follows Up
Automatically
Keeps reaching out to available caregivers until the shift is accepted.
Fills the
Shift
Confirms the caregiver, updates Enginehire, and keeps your team informed.
Our AI Scheduling Agent
and Your System
Our AI Scheduling Agent and Your System
You stay in control. The agent follows your rules.
Our agents connect to the system you already use…
turning all of your data into an instant memory to recall.
The AI agent represents your agency accurately from the start.
No migration required.
- Availability
- Past Shifts
- Preferences
- Notes
See Gene in Action
Fill Open Shifts Faster
Every open shift costs time, money, and unnecessary back-and-forth.
Your AI Scheduling Agent immediately contacts qualified caregivers, shares the shift details, answers questions, and confirms who’s available, all without your team making a single call.
Fill more shifts in less time while your recruiters focus on higher-value work.
Schedule by Voice or Text
People shouldn’t have to wait until your office opens.
Candidates and clients can call or text your AI Scheduling Agent anytime to schedule interviews, confirm appointments, update availability, or ask questions. Every conversation feels natural, whether it’s by phone or text.
Scheduling becomes easier for everyone involved.
Manage Schedule Changes
Rescheduling happens. Chasing everyone shouldn’t.
Whether someone needs to change an interview, cancel a visit, update availability, or move an appointment, your AI Scheduling Agent handles the conversation, updates the schedule, and keeps everyone informed automatically.
No endless phone tag. No missed updates.
Answer Scheduling Questions
Stop interrupting your team with the same scheduling questions.
Your AI Scheduling Agent instantly answers questions about interviews, upcoming shifts, appointments, availability, locations, confirmations, and more, giving people the answers they need without waiting for a callback.
Your staff gets time back. Your clients get answers faster.
Available 24/7
Great service doesn’t end at 5 PM.
Your AI Scheduling Agent answers calls, responds to texts, fills shifts, and manages scheduling around the clock, including evenings, weekends, and holidays.
When someone is ready to work or needs help,
your agency is always available.
Meet
Our
Other
Agents
Marketing Agent
Call your contacts and deliver your message directly
Reference Checker
Run reference checks without manual calls
Pipeline Agent
Make sure nothing stalls in your pipeline
Interview Agent
Run interviews and capture everything
Video Interview Analysis Agent
Review candidate interviews faster without
watching every submission
Agencies around the world rely on Enginehire
Getting Started is Easy.
Schedule a demo and to see how our agents fit into your system,
we can walk through it together and map it to your current process.
Or… just let it call you and experience it directly.
Book a quick demo and we’ll show you
exactly how it works in practice.
Questions?
We’ve Got Answers.
Does it work with my existing systems?
Yes. Gene is built to work with your existing systems, referral portals, and workflows.
What happens if a caregiver doesn't answer?
Gene automatically follows up through calls or text until the shift is secured or the next best candidate is reached.
Can I control how much the AI handles?
Absolutely. Run Gene in “Auto-Pilot” or “Co-Pilot” mode depending on how much automation you want.
How does Gene know who is a good match?
Gene analyzes notes, reviews, certifications, schedules, shift history, and workflows
to determine best-fit candidates intelligently.
Can Gene follow up automatically?
Yes. Gene handles reminders, check-ins, scheduling follow-ups, and recruiting communication automatically.
Does Gene replace recruiters?
No. Gene removes repetitive operational work so recruiters can focus on relationships and decision-making.
Let's Connect 👋
We Are Excited
to Meet You.
Discover how Voice and SMS Agents can engage candidates, respond instantly, schedule interviews, fill shifts, follow up automatically, and keep your team focused on the work that matters most.
Book a demo and experience it for yourself.